Leverage the full ease and security of Azure Information Protection

Leverage the full ease and security of Azure Information Protection

Keeping all your company’s data labeled according to policy with full visibility and control into how that data can be used is a daunting task. However, with Azure Information Protection, administrators have easy access to labeling, classifying and action controls, along with transparency into logs and reports.

Azure Information Protection

Organizations today are increasingly seeking cloud and hybrid cloud solutions to help them scale and increase productivity. Now that organizations are no longer operating within their own perimeter, protection presents more of a challenge.

With increases in remote workforces, file sharing with clients and vendors and storing almost all sensitive client and business data electronically; data travels between users, devices, apps, and services at a frequency greater than ever before. Data protection is especially challenging as it is sent outside corporate boundaries and across apps, networks, systems and servers.

To help with the growing concerns over data protection, Microsoft has developed, and included in the Microsoft 365 solution, Azure Information Protection.

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What is Azure Information Protection?

Azure Information Protection is a cloud-based solution under Microsoft 365’s Enterprise Mobility + Security (EM+S) solution helping organizations classify, label, and protect its documents and emails.

Allowing companies to identify and secure data when it’s being stored in disparate locations and shared across boundaries, Microsoft Azure Information Protection helps to classify and label data at the time of creation. Protection, through encryption, authentication, and user rights, can then be applied to sensitive data to ensure security of information identified as sensitive or classified.

With Azure Information Protection, classification labels and protections are persistent. These labels and business-rules travel with the associated data so that it’s identifiable and protected at all times, even when data is sent outside company boundaries.  The interface is simple, intuitive and seamlessly, as to not interrupt an organization’s normal working experience. Azure Information Protection also provides companies with deep visibility and control over shared data.

So, let’s look back at the benefits I’ve breifly mentioned above:

Azure Information Protection

Benefits of Azure Data Protection

Classify your data based on sensitivity.

Policies dictate the classification and labeling of data at the time of creation or modification, based on source, context and content.  Classification with Azure Information Protection is fully automatic, driven by users, based on recommendation, or a combination of both.

Protect your data at all times.

Once classification and protection is in place, persistent protection follows your data- ensuring it remains protected, regardless of where it’s stored or who it’s shared with.

Add visibility and control.

IT teams can use powerful logging and reporting to monitor, analyze, and reason over data. Then, they can track activities on shared data and revoke access if necessary.

Collaborate more securely with others.

Share data safely with coworkers as well as customers and partners. Define who can access data and what they can do with it- such as allowing to view and edit files but not print or forward them.

Ease of use.

Data classification and protection controls are integrated into Microsoft Office, and common applications, to secure the data with one click. In-product notifications, such as recommended classification, help users make right decisions.

Deployment and management flexibility-.H

Help protect data whether it’s stored in the cloud or in on-premises infrastructures. Have the flexibility to choose how encryption keys are managed, including Bring Your Own Key (BYOK) options.

How does Azure Information Protection work?

  • Policy setting- Administrators are provided with a set of default labels, which they can modify to fit their own needs. Rules can then be defined which govern how data is labelled as well as actions that can be taken such as visual marking (headers, footers, watermarking) and protection (encryption, authentication and use rights) to enforce these policies.
  • Classification- Data can be classified based on content, context, and source either automatically, by users, or a combination. For user driven classification, users can select the sensitivity label applicable to the document. Classification and labeling information is then embedded into the document and defined actions are enforced.
  • Labeling- Labels are metadata that is embedded within the document, in clear text to other systems can read it. Labels are persistent and travel with the document. Actions such as visual marking of the document and encryption can be enforced based on the label.
  • Protection- Encrypting the document, the inclusion of authentication requirements and a definition of the use rights to the data ensures only authorized users have access to protected data and can only perform allowed actions on the data.
  • Monitoring and logging- Users can track activities on shared files and revoke access in case of unexpected activity. Rich logging and reporting tools are also available, helping IT teams monitor, analyze and reason over data for compliance and regulatory purposes.

Resources:

As you can see here, Azure Information Protection helps organizations with the ease and control over information sharing and data protection. To be able to access all of these features, just go to the Security and Compliance center. To get in-depth labs about accessing and finessing the use of these features, along with detailed descriptions and labs of other features in the Microsoft 365 solution set, head to https://www.CyberTraining365.com/M365.

CyberTraining 365 is an online academy that offers nearly 1,000 hours of relevant and cutting edge cyber security training. Our training provides the most in demand industry certification prep courses including EC-Council, CompTIA, (ISC)2 and Cisco; all taught by leading cyber security experts. All of our offerings are aligned with the national initiative for cyber security education (NICE) and ensure the most up-to-date information for this constantly shifting field. With engaging content in a scenario-based format, CyberTraining 365 uses bite-sized micro-learning methodology ensures learners are not overwhelmed with information. On Demand LMS platform has white-label capabilities ideal for internal training purposes.

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