The Need-to-Know Terms of the General Data Protection Regulation

GDPR Terminology

We’ve compiled our recent series of terms pertaining to the General Data Protection Regulation (GDPR). GDPR goes into effect May 25th, and many organizations are still struggling to meet the compliance standards outlined in it. We’ll soon be posting blogs about GDPR for different industries, and roles as well as breakdowns of the articles in GDPR for easier consumption. We invite you to use this cheat sheet to help your own understanding or to evangelize GDPR awareness to your entire organization.

GDPR From A to Z

To use this guide for better understanding GDPR, I recommend using this cheat-sheet to follow along in the GDPR at this easy-to-navigate web versionhttps://gdpr-info.eu/

GDPR Terminology

Binding Corporate Rules (BCR): Personal data protection policies which are adhered to by a controller or processor established on the territory of a Member State for transfers or a set of transfers of personal data to a controller or processor in one or more third countries within a group of undertakings, or group of enterprises engaged in a joint economic activity

Chapter 5, Article 4,  Article 45, Article 46, Article 49, Article 57, Article 58, Article 64, Article 70, Recital 107, Recital 108, Recital 110, Recital 168

Biometric Data: Personal data resulting from specific technical processing relating to the physical, physiological or behavioral characteristics of a natural person, which allow or confirm the unique identification of that natural person, such as facial images or dactyloscopic data

Article 4, Article 9, Recital 51, Recital 53, Recital 91

Consent: Any freely given, specific, informed and unambiguous indication of the data subject’s wishes by which he or she, by a statement or by a clear affirmative action, signifies agreement to the processing of personal data relating to him or her

Chapter 2, Article 4, Article 6, Article 7, Article 8, Article 9, Article 13, Article 14, Article 15, Article 17, Article 22, Article 24, Article 32, Article 33, Article 34, Article 40, Article 41, Article 49, Article 70, Article 79, Article 83, Recital 29, Recital 32, Recital 33, Recital 38, Recital 40, Recital 42, Recital 43, Recital 45, Recital 50, Recital 51, Recital 54,  Recital 65, Recital 68, Recital 71, Recital 74, Recital 79, Recital 111, Recital 112, Recital 113, Recital 126, Recital 155, Recital 161, Recital 171

GDPR data discovery

To learn about Step 1, data discovery, of your journey to GDPR Complaince, read this blog! 

 

 

Controller: The natural or legal person, public authority, agency or other body which, alone or jointly with others, determines the purposes and means of the processing of personal data; where the purposes and means of such processing are determined by Union or Member State law, the controller or the specific criteria for its nomination may be provided for by Union or Member State law

Chapter 4, Chapter 8, Article 3, Article 4, Article 5, Article 6, Article 7, Article 8, Article 9, Article 11, Article 12, Article 13, Article 14, Article 15, Article 16, Article 17, Article 18, Article 19, Article 20, Article 21, Article 22, Article 23, Article 24, Article 25, Article 26, Article 27, Article 28, Article 29, Article 30, Article 31, Article 32, Article 33, Article 34, Article 35, Article 36, Article 37, Article 38, Article 39, Article 40, Article 41, Article 42, Article 43, Article 44, Article 46, Article 47, Article 48, Article 49, Article 56, Article 57, Article 58, Article 60, Article 62, Article 65, Article 70, Article 79, Article 81, Article 82, Article 83, Article 85, Article 90, Recital 10, Recital 13, Recital 18, Recital 22, Recital 23, Recital 24, Recital 25, Recital 26, Recital 28, Recital 29, Recital 36, Recital 39, Recital 40, Recital 42, Recital 43, Recital 45, Recital 47, Recital 48, Recital 49, Recital 50, Recital 51, Recital 57, Recital 59, Recital 60, Recital 63, Recital 64, Recital 65, Recital 66, Recital 68, Recital 69, Recital 71, Recital 73, Recital 74, Recital 77, Recital 78, Recital 79, Recital 80, Recital 81, Recital 82, Recital 83, Recital 84, Recital 86, Recital 85, Recital 89, Recital 90, Recital 92, Recital 94, Recital 95, Recital 97, Recital 98, Recital 99, Recital 101, Recital 108, Recital 109, Recital 113, Recital 114, Recital 115, Recital 122, Recital 124, Recital 127, Recital 131, Recital 126, Recital 145, Recital 146, Recital 148, Recital 153, Recital 61, Recital 132, Recital 143, Recital 144, Recital 147, Recital 156, Recital 164, Recital 168, Recital 171, Recital 173

Cross-Border Processing: a) processing of personal data which takes place in the context of the activities of establishments in more than one Member State of a controller or processor in the Union where the controller or processor is established in more than one Member State; or b) processing of personal data which takes place in the context of the activities of a single establishment of a controller or processor in the Union but which substantially affects or is likely to substantially affect data subjects in more than one Member State.

(All pertaining to “cross-border”) Article 4, Article 56, Recital 5, Recital 53, Recital 138

Data Concerning Health: Personal data related to the physical or mental health of a natural person, including the provision of health care services, which reveal information about his or her health status

Article 4, Article 9, Recital 35, Recital 53, Recital 54, Recital 75

Data Erasure: Also known as the Right to be Forgotten, it entitles the data subject to have the data controller erase his/her personal data, cease further dissemination of the data, and potentially have third parties cease processing of the data

Article 17, Recital 65, Recital 66

Data Portability: The requirement for controllers to provide the data subject with a copy of his or her data in a format that allows for easy use with another controller

Article 13, Article 14, Article 20, Recital 68, Recital 73, Recital 156

Data Protection Officer (DPO): An expert on data privacy who works independently to ensure that an entity is adhering to the policies and procedures set forth in the GDPR

Article 13, Article 14, Article 30, Article 33, Article 35, Article 36, Article 37, Article 38, Article 39, Article 47, Article 57, Recital 77, Recital 97

Derogation: An exemption from a law

Chapter 5, Chapter 9, Article 49, Article 66, Article 85, Article 89, Recital 13, Recital 51, Recital 52, Recital 56, Recital 60, Recital 107, Recital 112, Recital 153, Recital 156

Encryption or Encrypted Data: Personal data that is protected with a unique key, ensuring that the data is only accessible/readable by those who have been authorized

Article 6, Article 32, Article 34, Recital 83

Enterprise: A natural or legal person engaged in an economic activity, irrespective of its legal form, including partnerships or associations regularly engaged in an economic activity

Article 4, Article 30, Article 40, Article 42, Article 47, Article 88, Recital 13, Recital 37, Recital 98, Recital 110, Recital 132, Recital 167

Filing System: Any structured set of personal data which are accessible according to specific criteria, whether centralized, decentralized or dispersed on a functional or geographical basis

Article 2, Article 4, Recital 15, Recital 31, Recital 67

Genetic Data: Personal data relating to the inherited or acquired genetic characteristics of a natural person which give unique information about the physiology or the health of that natural person and which result, in particular, from an analysis of a biological sample from the natural person in question

Article 4, Article 9, Recital 34, Recital 35, Recital 53, Recital 75

Group of Undertakings: Controlling undertaking and its controlled undertakings

Article 4, Article 36, Article 37, Article 47, Article 88, Recital 36, Recital 37, Recital 48, Recital 110

GDPR data governance

To learn about step 2, data governance, of your journey to GDPR compliance, read this blog!

 

 

Information Society Service: A service as defined in point (b) of Article 1(1) of Directive (EU) 2015/1535 of the European Parliament and of the Council (¹)

Article 4, Article 8, Article 17, Article 21, Recital 21, Recital 32

International Organization: An organization and its subordinate bodies governed by public international law, or any other body which is set up by, or on the basis of, an agreement between two or more countries

Chapter 5, Article 4, Article 13, Article 14, Article 15, Article 28, Article 30, Article 40, Article 42, Article 44, Article 45, Article 46, Article 49, Article 50, Article 58, Article 70, Article 71, Article 83, Article 85, Article 96, Article 97, Recital 6, Recital 101, Recital 102, Recital 103, Recital 105, Recital 106, Recital 107, Recital 108, Recital 112, Recital 139, Recital 153, Recital 168, Recital 169

Main Establishment: a) as regards a controller with establishments in more than one Member State, the place of its central administration in the Union, unless the decisions on the purposes and means of the processing of personal data are taken in another establishment of the controller in the Union and the latter establishment has the power to have such decisions implemented, in which case the establishment having taken such decisions is to be considered to be the main establishment; and b) as regards a processor with establishments in more than one Member State, the place of its central administration in the Union, or, if the processor has no central administration in the Union, the establishment of the processor in the Union where the main processing activities in the context of the activities of an establishment of the processor take place to the extent that the processor is subject to specific obligations under this Regulation

Article 4, Article 56, Article 60, Article 65, Recital 36, Recital 124, Recital 126

Personal Data: Any information relating to an identified or identifiable natural person (‘data subject’); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person

Chapter 5, Article 1, Article 2, Article 3, Article 4, Article 5, Article 6, Artical 7, Article 9, Artical 10, Article 11, Article 13, Article 14, Article 15, Article 16, Article 17, Article 18, Article 20, Article 19, Article 21, Article 22, Article 23, Article 25, Article 27, Article 28, Article 29, Article 30, Article 32,  Article 33, Article 34, Article 35, Article 37, Article 38, Article 39, Article 40, Artical 42, Article 44, Article 45, Article 46, Article 47, Article 49, Article 50, Article 53, Article 57, Article 58, Article 70, Article 77, Article 79, Article 80, Article 83, Article 85, Article 86, Article 88, Article 89, Article 90, Article 98, Recital 1, Recital 2, Recital 3, Recital 4, Recital 5, Recital 6, Recital 7, Recital 9, Recital 10, Recital 11, Recital 12, Recital 13, Recital 14, Recital 15, Recital 16, Recital 17, Recital 18, Recital 19, Rectial 20, Recital 22, Recital 23, Recital 24, Recital 26, Recital 27, Recital 28, Recital 29, Recital 31, Recital 32, Recital 33, Recital 34, Recital 35, Recital 36, Recital 37, Recital 38, Recital 39, Recital 40, Recital 42, Recital 43, Rectial 45, Recital 46, Recital 47, Recital 48, Recital 49, Recital 50, Recital 51, Recital 52, Recital 53, Recital 54, Recital 55, Recital 56, Recital 57, Recital 58, Recital 59, Recital 60, Recital 61, Recital 62, Recital 63, Recital 64, Recital 65, Recital 66, Recital 67, Recital 68, Recital 69, Recital 70, Recital 71, Recital 72, Recital 73, Recital 75, Recital 78, Recital 80, Recital 81, Recital 83, Recital 84, Recital 85, Recital 86, Recital 87, Recital 88, Recital 89, Recital 90, Recital 91, Recital 96, Recital 97, Recital 101, Recital 102, Recital 103, Recital 104, Recital 105, Recital 108, Recital 110, Recital 111, Recital 112, Recital 113, Recital 115, Recital 116, Recital 122, Recital 123, Recital 124, Recital 127, Recital 129, Recital 139, Recital 142, Recital 153, Recital 154, Recital 155, Recital 156, Recital 157, Recital 158, Recital 159, Recital 160, Recital 162, Recital 164, Recital 166, Recital 170

Personal Data Breach: Any information relating to an identified or identifiable natural person (‘data subject’); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person

Article 4, Article 33, Article 34, Article 40, Article 58, Article 70, Recital 73, Recital 85, Recital 86, Recital 87, Recital 88

Privacy by Design (or Data Protection by Design): A principle that calls for the inclusion of data protection from the onset of the designing of systems, rather than an addition

Article 25, Article 47, Recital 78, Recital 108

Privacy Impact Assessment (or Data Protection Impact Assessment): A tool used to identify and reduce the privacy risks of entities by analyzing the personal data that are processed and the policies in place to protect the data

Article 35, Article 36, Article 39, Article 57, Article 64, Recital 84, Recital 89, Recital 90, Recital 91, Recital 92, Recital 93, Recital 94, Recital 95

GDPR data protection

To learn about step 3, data protection, of your journey to GDPR compliance, read this blog! 

 

 

Processing: Any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organization, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction

Chapter 2, Chapter 3, Chapter 4, Chapter 9, Article 1, Article 2, Article 3, Article 4, Article 5, Article 6, Artical 7, Article 8, Article 9, Artical 10, Article 11, Article 12, Article 13, Article 14, Article 15, Article 16, Article 17, Article 18, Article 19, Article 20, Article 21, Article 22, Article 24, Article 23, Article 25, Article 26, Article 27, Article 28, Article 29, Article 30, Article 32,  Article 35, Article 36, Article 37, Article 38, Article 39, Article 40, Artical 41, Article 42, Article 44, Article 47, Article 51, Article 55, Article 56, Article 57, Article 58, Article 60, Article 62, Article 64, Article 71, Article 77, Article 79, Article 80, Article 81, Article 82, Article 83, Article 85, Article 86, Article 87, Article 88, Article 89, Article 91, Article 94, Article 95, Article 98, Recital 1, Recital 2, Recital 3, Recital 4, Recital 9, Recital 10, Recital 11, Recital 12, Recital 13, Recital 14, Recital 15, Recital 16, Recital 17, Recital 18, Recital 19, Rectial 20, Recital 22, Recital 23, Recital 24, Recital 26, Recital 27, Recital 29, Recital 31, Recital 32, Recital 33, Recital 36, Recital 37, Recital 38, Recital 39, Recital 40, Recital 42, Recital 43, Recital 44, Rectial 45, Recital 46, Recital 47, Recital 48, Recital 49, Recital 50, Recital 51, Recital 52, Recital 53, Recital 54, Recital 55, Recital 56, Recital 58, Recital 60, Recital 61, Recital 62, Recital 63, Recital 65, Recital 66, Recital 67, Recital 68, Recital 69, Recital 70, Recital 71, Recital 72, Recital 73, Recital 74, Recital 75, Recital 76, Recital 77, Recital 78, Recital 79, Recital 80, Recital 81, Recital 82, Recital 83, Recital 84, Recital 89, Recital 90, Recital 91, Recital 92, Recital 93, Recital 94, Recital 96, Recital 97, Recital 98, Recital 104, Recital 105, Recital 108, Recital 113, Recital 114, Recital 115, Recital 117, Recital 122, Recital 123, Recital 124, Recital 126, Recital 127, Recital 128, Recital 29, Recital 131, Recital 135, Recital 139, Recital 142, Recital 144, Recital 146, Recital 153, Recital 154, Recital 155, Recital 156, Recital 158, Recital 159, Recital 160, Recital 162, Recital 171, Recital 173

Processor: The natural or legal person, public authority, agency or other body which, alone or jointly with others, determines the purposes and means of the processing of personal data; where the purposes and means of such processing are determined by Union or Member State law, the controller or the specific criteria for its nomination may be provided for by Union or Member State law

Chapter 4, Chapter 8, Article 3, Article 4, Article 23, Article 27, Article 28, Article 29, Article 30, Article 31, Article 32, Article 33, Article 35, Article 36, Article 37, Article 38, Article 39, Article 40, Article 41, Article 42, Article 43, Article 44, Article 46, Article 47, Article 48, Article 49, Article 56,  Article 57, Article 58, Article 60, Article 62, Article 65, Article 70, Article 79, Article 81, Article 82, Article 83, Article 85, Article 90, Recital 13, Recital 18, Recital 22, Recital 23, Recital 24, Recital 25, Recital 28, Recital 36, Recital 77, Recital 78, Recital 79, Recital 80, Recital 81, Recital 82, Recital 83, Recital 95, Recital 97, Recital 98, Recital 99, Recital 101, Recital 108, Recital 109, Recital 114, Recital 115, Recital 122, Recital 124, Recital 126,Recital 127, Recital 131, Recital 132, Recital 143, Recital 144, Recital 145, Recital 146, Recital 147, Recital 148, Recital 153, Recital 164, Recital 168,

Profiling: Any form of automated processing of personal data consisting of the use of personal data to evaluate certain personal aspects relating to a natural person, in particular, to analyze or predict aspects concerning that natural person’s performance at work, economic situation, health, personal preferences, interests, reliability, behavior, location or movements

Chapter 3, Article 4, Article 13, Article 14, Article 15, Article 21, Article 22, Article 35, Article 47, Article 70, Recital 24, Recital 30, Recital 60, Recital 63, Recital 70, Recital 71, Recital 72, Recital 73, Recital 91

Pseudonymisation: The processing of personal data in such a manner that the personal data can no longer be attributed to a specific data subject without the use of additional information, provided that such additional information is kept separately and is subject to technical and organizational measures to ensure that the personal data are not attributed to an identified or identifiable natural person

Article 4, Article 6, Article 25, Article 32, Article 40, Article 89, Recital 26, Recital 28, Recital 29, Recital 75, Recital 85, Recital 156

Recipient: A natural or legal person, public authority, agency or another body, to which the personal data are disclosed, whether a third party or not. However, public authorities which may receive personal data in the framework of a particular inquiry in accordance with Union or Member State law shall not be regarded as recipients; the processing of those data by those public authorities shall be in compliance with the applicable data protection rules according to the purposes of the processing

Article 4, Article 13, Article 19, Article 14, Article 15, Article 30, Article 46, Article 49, Article 58, Article 83, Recital 31, Recital 61, Recital 63, Recital 101, Recital 111

Relevant or Reasoned Objection: Processing of personal data which takes place in the context of the activities of a single establishment of a controller or processor in the Union but which substantially affects or is likely to substantially affect data subjects in more than one Member State

Article 4, Article 60, Article 65, Article 92, Recital 31, Recital 124

GDPR data reporting

To learn about the fourth step, reporting, of your GDPR journey, read our blog! 

 

Representative: A natural or legal person established in the Union who, designated by the controller or processor in writing pursuant to Article 27, represents the controller or processor with regard to their respective obligations under this Regulation

Chapter 4, Article 4, Article 13, Article 14, Article 27, Article 30, Article 31, Article 35, Article 58, Article 68, Article 76, Recital 80, Recital 139

Right to be Forgotten: Also known as Data Erasure, it entitles the data subject to have the data controller erase his/her personal data, cease further dissemination of the data, and potentially have third parties cease processing of the data

Article 17, Recital 65, Recital 66

Supervisory Authority: An independent public authority which is established by a Member State pursuant to Article 51

Article 4, Article 12, Article 13, Article 14, Article 15, Article 28, Article 30, Article 31, Article 33, Article 34, Article 35, Article 36, Article 37, Article 39, Article 40, Article 41, Article 42, Article 43, Article 45, Article 46, Article 47, Article 49, Article 51, Article 52, Article 53, Article 54, Article 55, Article 56, Article 57, Article 58, Article 59, Article 60, Article 61, Article 62, Article 64, Article 65, Article 66, Article 68, Article 74, Article 77, Article 78, Article 79, Article 80, Article 83, Article 91, Recital 36, Recital 80, Recital 81, Recital 82, Recital 84, Recital 85, Recital 86, Recital 87, Recital 91, Recital 94, Recital 95, Recital 96, Recital 108, Recital 109, Recital 113, Recital 117, Recital 119, Recital 120, Recital 121, Recital 122, Recital 124, Recital 125, Recital 126, Recital 127, Recital 128, Recital 129, Recital 130, Recital 131, Recital 133, Recital 134, Recital 135, Recital 136, Recital 137, Recital 138, Recital 139, Recital 141, Recital 142, Recital 143, Recital 144, Recital 148, Recital 150, Recital 151

Supervisory Authority Concerned: A supervisory authority which is concerned by the processing of personal data because: a) the controller or processor is established on the territory of the Member State of that supervisory authority; b) data subjects residing in the Member State of that supervisory authority are substantially affected or likely to be substantially affected by the processing; or c) a complaint has been lodged with that supervisory authority

Article 4, Article 52, Article 60, Article 64, Article 65, Article 66, Recital 36, Recital 124, Recital 135, Recital 136

Third Party: A natural or legal person, public authority, agency or body other than the data subject, controller, processor and persons who, under the direct authority of the controller or processor, are authorized to process personal data

Article 4, Article 6, Article 13, Article 14, Recital 47, Recital 69

To get a full understanding of the General Data Protection Regulation, to ensure your and your customer’s compliance, or to become a GDPR practitioner, subscribe to our world-class courses to learn about every article in the GDPR as well as Microsoft’s four-prong approach to compliance in-depth. We also have white-labeling capabilities so you can train your whole organization in GDPR awareness and compliance with your organization’s branding and messaging. Contact us today for more information.

CyberTraining 365 is an online academy that offers nearly 1,000 hours of relevant and cutting-edge GDPR and cybersecurity training. Our training provides the most in-demand industry certification prep courses including EC-Council, CompTIA, (ISC)2 and Cisco; all taught by leading cybersecurity experts. All of our offerings are aligned with the national initiative for cybersecurity education (NICE) and ensure the most up-to-date information for this constantly shifting field. With engaging content in a scenario-based format, CyberTraining 365 uses bite-sized micro-learning methodology ensures learners are not overwhelmed with information. On Demand, LMS platform has white-label capabilities ideal for internal training purposes.

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